18 High St, Plainfield, VT 05667 | 802-454-1286 | P.O. Box 120, Plainfield, VT 05667  
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Rental Agreement

The Plainfield Town Hall Opera House is available for Town business, cultural activities, and private functions. The Town’s intention is to consistently provide an affordable venue for a wide variety of programming and to maintain the historic integrity of the building. Users are expected to follow the terms of this agreement and to behave as good neighbors.

 

The following information is included in the Rental Agreement Form. There is a downloadable copy of this form at the bottom of this page.

 

Scheduling

 

  • Application to use facility needs to be made at least 2 weeks before date of event. 

  • The Events Coordinator schedules events and performances, approves Rental Applications and Agreements, manages the use of the facility and arranges a Site manager to meet with the Renter before the event and after for the post-event inspection.

  • The Town Clerk/Treasurer handles all monies, provides keys to facility once applications have been approved.

  • The Town prefers to reserve weekend evenings for performances only.

Rates

 

Rates are set by the Friends of the Plainfield Town Hall Opera House in consultation with the town. Rent is not charged for town use. All revenues go to the maintenance and operation of the Town Hall Opera House.

Rates are as follows:​

Public Events:

  • $20/hr. with a $40 minimum (i.e. 2 hrs) or $100 per day

  • There is a discount of 20% for ongoing/repeating events (5 or more).

 

Private Events:

  • $150 per time block (8:00 am – 5:00 pm daytime or 6:00 pm – 10:00 pm evening) 

  • Add $25 an hour for each additional hour before or after either time block.

Additional charges:

  • (Optional) The Friends will assist with and complete the post-event cleanup for a fee of $150 for private parties and weddings and $75 for other types of events.

  • A Site Manager is required for private parties and weddings. The fee is $25 per hour for the duration of the event.

  • The Friends may be able to provide (for additional fees): Garbage bag removal, a lighting person, a sound person, a parking attendant, ticketing, publicity, etc.

Fees, Security Deposit, Donations and Keys

 

Before receiving the keys from the Town Clerk:​

  • 2 checks are required (plus cleaning fee if necessary):

    • Your Rental Fee check needs to be delivered or mailed to the Town Clerk. She is in her office MWF 7:30am to Noon & 12:30 to 4pm or by appt.  (149 Main. St., Plainfield 05667). Make check out to: Town of Plainfield; PTHOH in memo line. 

    • Your Cleaning and Booking Reservation Deposit check ($150) should be mailed to the Plainfield Opera House at P.O. Box 120, Plainfield, VT 05667. Make check out to: Town of Plainfield; PTHOH in memo line. When the check has been received you will be notified that your booking is confirmed.

  • Security deposit will be held and returned in full (or destroyed) after:

    • Proof of a successful Post Event Inspection of the facility

    • Receipt of the completed cleaning checklist and feedback form

  • Key to facility returned in key dropbox (grey box to the right of main outside entrance). A fee of  $5 will be charged if the key is not returned.

If the post-event inspection indicates any aspect of insufficient cleaning and there is no possibility for the renter to remedy the situation the entire deposit will be forfeit.

Restrictions

  • Maximum occupancy load for events: 240 people. Maximum occupancy load for banquets: 100 people.

  • Smoking is prohibited in the building

  • Alcohol is prohibited in or around the building (except by prior approval from the Select Board)

    • If alcohol is permitted, Renter must obtain a permit from the State Liquor Control Board and provide proof of liability insurance (subject to Select Board approval)

  • Events must end by 11 pm (unless a later time is approved by the Select Board)

  • Lift is reserved for people with disabilities

Parking

  • Municipal Lot across from facility on US 2-up to 12 cars (use caution when crossing highway)

  • Temporary parking on Harvey Hill for loading and unloading of materials (side door)Parking attendants are required at each lot to manage parking and ensure that only designated lots are used.

  • Town will provide traffic control devices for parking attendants (vests, cones, wands), temporary parking location signs, and a map of the parking lots.

  • If anticipated audience is more than 100 people, 2 or more parking attendants must be present.

  • If the Sheriff or Town Constable is called to resolve complaints, a fee will be charged.

  • Towing will be at car owner’s or renter’s expense.

 

Post Event Procedure

  • The Renter is responsible for cleaning the facility (see Post Event Cleaning check list immediately after the event unless alternate arrangements are made.

  • The Renter will put the key to the facility in the dropbox outside the front door as soon as cleaning is completed.

  • All items brought for event (props, clothing, furniture, decorations) must be removed from the facility by Renter on the end date specified on Rental Application (unless special arrangements have been approved by the Select Board)

  • The Site Manager will determine if the security deposit will be returned to the Renter and will notify the Town Clerk and Events Coordinator.

  • The Renter must submit the online Feedback Form before the return of the deposit.

  • The Events Coordinator and Site Manager will notify the Town Clerk when the Renter is cleared for the deposit return.

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